A career with The Toronto Real Estate Board (TREB) offers individuals rewarding opportunities to use their skills and talents to help make a difference in serving our diverse membership of over 53,000 real estate brokers and salespersons across the Greater Toronto Area.

If you’re looking for a challenging career in a dynamic work environment, TREB is the place to be.

 

Current TREB Opportunities

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

 

Why You Should Work Here

TREB is currently seeking a Payroll and Human Resources Asscociate to fill a full-time, permanent position within the Human Resources department. The successful candidate will report directly to the Manager, Human Resources and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Payroll and Human Resources Associate is responsible for providing specialized service, support and expertise in the administration of payroll and human resources related functions.

The incumbent will assist with the development, implementation and monitoring of HR/employment-related programs and practices, including: payroll and benefits administration, recruitment, onboarding, job evaluation, occupational health and safety, employee relations and training.

PRINCIPAL DUTIES

  1. Maintain accurate and comprehensive payroll and HR records and compile reports such as new hires, transfers, performance appraisals, absenteeism rates and terminations.
  2. Perform the accurate and timely processing of payroll, including reviewing timesheets for accuracy, calculating employee compensation and applicable deductions, updating payroll systems, remitting required deductions, etc.
  3. Handle all aspects of the payroll process, including resolving issues, communicating with the payroll provider and government agencies, and liaising with the Finance Department to ensure proper tracking and exchange of payroll data and completion of required year-end payroll and benefits reporting and reconciliation.
  4. Assist with new employee orientation, including reviewing company policies, gathering withholding and other payroll information, explaining benefit programs and providing general assistance as required.
  5. Provide benefits and Group RRSP administration.
  6. Coordinate the recruitment and selection process, including job postings, receiving and screening resumes, scheduling interviews, and conducting reference checks.
  7. Co-ordinate temporary staffing requirements with employment agencies
  8. Maintain the attendance tracking and absence management process, including monitoring, reporting and information sharing, as required.
  9. Assist with the annual performance review process, employee birthday notices and milestone achievement announcements, ensuring that Managers are notified in advance.
  10. Maintain complete and up-to-date employee records.
  11. Administer various HR and Payroll related systems, such as HRMS, Expense Reimbursement and Security Access, including creating user names and passwords, programming of building access cards, troubleshooting and assisting employees with proper use of each system.
  12. Co-ordinate Joint Health and Safety meetings and inspections, agenda and meeting minute preparation, monitoring of first aid supplies, maintaining of health and safety records and coordination of annual training for staff.
  13. Provide administrative support for the payroll and HR function including preparing general forms, letters, reports, presentations and memos, coordinating meetings and catering, ordering office supplies, and assisting with staff events, as required.
  14. Develop and maintain an up-to-date payroll and HR processes and procedures manual for training purposes.
  15. Ensure compliance with all applicable federal and provincial legislation and regulations, as well as company policies.
  16. Perform other special projects or duties as assigned from time to time.

 

REQUIREMENTS

Education:

  • Bachelor’s degree in business with a concentration in human resources, payroll, and/or accounting;
  • Professional payroll designation from Canadian Payroll Association.

Experience:

  • 3+ years full cycle payroll, benefits and human resources experience;
  • Excellent proficiency in payroll year-end procedures and reconciliation is required;
  • Comprehensive knowledge of Federal and Provincial Tax Regulations, Employment Standards Act and Occupational Health & Safety Act;
  • Advanced proficiency in Microsoft Office and Adobe Acrobat;
  • Strong written and verbal communication and customer service skills with an emphasis on professionalism, tact, diplomacy and discretion in dealing with employees;
  • Excellent organizational and time management skills coupled with the ability to multi-task without compromising productivity or quality are necessary;
  • Ability to meet strict deadlines in a fast paced environment;
  • Accuracy and initiative are critical as is the ability to work with independently and as an integral part of a team; and,
  • Prior experience in human resources management system implementation and set-up is an asset.

SPECIAL WORKING CONDITIONS

  • Occasional overtime may be required.
  • Strict confidentiality of payroll and human resources related data is required.

Application Details

To apply for this position, please submit your cover letter and resume to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
via fax: (416) 443-8134

Note: Please include "Payroll and Human Resources Associate” in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

 

ABOUT TREB

The Toronto Real Estate Board (TREB) is a not-for-profit organization and serves a diverse membership of over 53,000 real estate brokers and salespersons across the Greater Toronto Area. For more information about TREB, please visit our website at www.trebhome.ca.

TREB is currently seeking to one (1) Professional Development Specialist to fill a full-time, permanent position within the Professional Development department. The successful candidate will report directly to the Sr. Manager, Professional Development and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Professional Development Specialist works within a co-operative team environment to develop and deliver outreach and training programs to REALTOR® Members and Brokerages. The successful candidate will provide high-quality and innovative e-learning, classroom and workshop courses on the resources and technologies available to REALTORS®, as well as deliver seminars on industry and legislative compliance at our offices and at offsite locations.

The incumbent will both create and edit course materials, and develop web-based learning aids, to support the learning of our Members.

This role is for a highly organized, tech-savvy self-starter with an enthusiasm for education and proficiency in the real estate industry. The successful applicant will be a front-line staff member of the Toronto Real Estate Board and must be confident in representing the organization.

PRINCIPAL DUTIES

  1. Develop and conduct training sessions both at TREB's offices and at various brokerage offices throughout the GTA.
  2. Train real estate professionals on how to use applicable tools, resources and technologies, especially those associated with the MLS® System.
  3. Design and deliver customized training programs in a variety of learning environments (hands-on classroom, seminar, webinar, video) for learners with diverse language and skill levels.
  4. Develop and maintain end-user resources (guides/workbooks) and training videos which support the course catalogue.
  5. Develop and assist with the creation and maintenance of the training curriculum and documentation.
  6. Maintain a strong working knowledge of the resources available to REALTORS®, including current and emerging online and mobile device technology.
  7. Stay abreast of trends and best practices in both the real estate industry and in learning theory, and incorporate these into the curriculum as appropriate.
  8. Assist with testing and supporting new technology initiatives, websites and tools as required.
  9. Assist with support via phone or chat sessions to Member inquiries, concerns and requests related to the MLS® System and its related technologies.
  10. Perform other special projects or duties as assigned from time to time.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and he/she will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to the Senior Manager, Professional Development.

 

REQUIREMENTS

Education:

  • A university degree in education or related discipline, or an Adult Education Certification, and a sound knowledge of adult learning principles and instructional design.
  • Knowledge of TREB MLS® Rules and Policies, the Real Estate and Business Brokers Act, 2002 (REBBA 2002), the Real Estate Council of Ontario (RECO) Code of Ethics, Competition Compliance, and any other legislation or industry requirements is considered a strong asset;
  • Knowledge and appreciation of all aspects of organized real estate and the industry regulatory bodies is preferred.

Experience:

  • Four years' experience in adult education using various delivery methods;
  • Must possess excellent communication and writing skills;
  • Strong research, documentation and technical writing skills;
  • Articulate and confident presentation skills with experience delivering training;
  • Sound project management skills, effective prioritization, organization and time management skills;
  • Ability to meet deadlines without sacrificing quality and attention to detail;
  • Ability to deal with people sensitively, tactfully, diplomatically and professionally;
  • Proficiency in Microsoft Office Suite, Mac and PC operating systems;
  • Experience and enthusiasm for utilizing mobile and other emerging technologies as learning tools; and,
  • Real estate sales experience or equivalent is an asset.

SPECIAL WORKING CONDITIONS

  • A reliable vehicle and valid Ontario driver's license are mandatory.
  • Must be able to work flexible hours and travel to deliver training and support within the GTA.
  • Occasional overtime may be required.

 
As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity.

We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only applicants proceeding to the interview stage will be contacted.

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

 

TREB is currently seeking a Corporate Events Coordinator to fill a full-time, permanent position within the Finance department. The successful candidate will report directly to the Chief Financial Officer and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Corporate Events Coordinator is responsible for assisting with the planning and execution of the Toronto Real Estate Board's (TREB's) corporate events from conception through to completion, in consultation with TREB's executive and management teams.

The incumbent will assist with all corporate event delivery elements, including event planning, design, production, supplier sourcing, contracting and payment. Handling the administration and logistics of numerous Member events and discerning work priorities to ensure timely execution are important requirements of the position.

The role requires an experienced professional with strong interpersonal and communication skills, who is able to manage multiple initiatives concurrently and build productive business relationships with 3rd party service providers. 

PRINCIPAL DUTIES

  1. Assist with the planning, coordinating and organizing of TREB's corporate events including:
    a.   set-up and on-site execution
    b.   contract negotiations
    c.   coordination of entertainment and speakers
    d.   sponsorship fulfillment
    e.   booking of event space
    f.   order placement for food & beverage, equipment, supplies, etc.
    g.   arranging audio visual and signage
    h.   registration and ticketing
    i.    any other event-related matter.
  2. Conduct research, make site visits and find resources, including cataloguing event information, sources and ideas for future reference.
  3. Collaborate with internal departments to ensure that conference print and digital material is submitted, produced, proofed and delivered according to set schedule (i.e. show guides, signage, handouts, multimedia).
  4. Collaborate with appropriate departments to promote and publicize events in advance, to ensure maximum awareness of the events.
  5. Distribute thank you letters, gift and event evaluation questionnaire for all events upon event completion as applicable.
  6. Arrange flights, transfers and hotel rooms for Staff, Directors, guest speakers, exhibitors, etc. as required.
  7. Ensure compliance with insurance, contractual, legal, health and safety obligations.
  8. Outline staff requirements and coordinate the sourcing of staff with the Manager, Human Resources, including arranging staff training in advance of events.
  9. Proactively handle and troubleshoot any issues that arise on the event day.
  10. Conduct post-event evaluations and report on outcomes.
  11. Maintain record of all promotional materials used for events, including newspaper ads and brochures.
  12. Assist with budget development for all special events and ensure costs remain within approved budget.
  13. Additional duties as may be assigned from time to time. 

REQUIREMENTS

Education:

  • Bachelor's Degree or College Diploma in Event Management. Accredited Certified Special Events Professional (CSEP) or comparable event management certification preferred.

Experience:

  • 8 - 10 years of event coordination experience with large format events of 1,000+ attendees.
  • Experience with conference and trade show management an asset.
  • Exceptional organizational and time-management skills, with ability to multitask.
  • Excellent written and verbal communication skills.
  • Strong people management skills.
  • Responds well under pressure.
  • Proficient in MS Office, including Word, PowerPoint, Outlook and Excel and Access.

SPECIAL WORKING CONDITIONS

Working attendance may be required at Board functions and special events, which may be held outside of regular Board hours.  Occasional overtime and after-hours work, including evenings and weekends may be required.

A reliable vehicle and valid Ontario driver's license are required for occasional travel within the GTA.

Must be able to lift and transport moderately heavy items on occasion.

Application Details

To apply for this position, please submit your cover letter and resume to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
via fax: (416) 443-8134

Note: Please include "Corporate Events Coordinator" in the subject line.
As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.