A career with The Toronto Regional Real Estate Board (TRREB) offers individuals rewarding opportunities to use their skills and talents to help make a difference in serving our diverse membership of over 56,000 real estate brokers and salespersons across the Greater Toronto Area.

If you’re looking for a challenging career in a dynamic work environment, TRREB is the place to be.

 

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

 

TREB is currently seeking an Administrative Assistant to fill a full-time, permanent position within the Communications and Government Affairs department. The successful candidate will report directly to the Chief Communications and Government Affairs/Chief Privacy Officer and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Administrative Assistant provides administrative support to the Chief Communications and Government Affairs/Chief Privacy Officer and the Communications and Government Affairs department.

The role requires a highly organized, self-motivated and experienced professional that is able to juggle multiple and diverse responsibilities with unwavering attention to detail. Strong interpersonal and communication skills are essential to effectively communicate and collaborate with both internal and external contacts.

A thorough knowledge of company operations, policies, procedures, services and events is required to successfully manage the administrative support for the department. Coordinating schedules, prioritizing appointments, arranging meetings, composing timely correspondence and ensuring that these and other duties are carried out seamlessly are key requirements of the position.

PRINCIPAL DUTIES

  1. Answer, screen and direct telephone calls as required
  2. Proactively respond to questions, concerns and requests for information, ensuring that routine questions and requests are responded to promptly
  3. Act as liaison between the Communications and Government Affairs department and other TRREB departments, TRREB Members and the public, responding to all inquiries in a prompt and professional manner as required
  4. Arrange and schedule meetings, including coordinating conference calls, video conferencing, booking rooms, preparing meeting materials, arranging catering, etc.
  5. Assist with the administration of various Committees and task forces including reservation of meeting rooms, coordination of catering, minute taking, etc.
  6. Coordinate travel arrangements for departmental staff and Government Relations Committee members attending off-site conferences or events, including handling hotel accommodation, event registration, payment coordination, etc.
  7. Compose and distribute correspondence, letters, memos, minutes, presentations, reports, graphs, etc. as required
  8. Develop and maintain hard copy and electronic filing systems that are complete and well organized
  9. Maintain up-to-date government contact databases, ensuring that media releases and other communication material is sent to the applicable contacts on a timely basis
  10. Update Government Relations Column on Toronto MLS® – Political Directory, Zoning, Tax Rates, and Municipality Services for all regions of GTA
  11. Coordinate purchase requisitions and invoice payments for the department, including annual subscriptions, membership renewals, etc.
  12. Assist with the annual summits for Toronto, York, Durham and Peel Regions and the Commercial Forum, including updating invitation lists, sending email invites, monitoring RSVPs and preparing attendance lists. Assistance at the events will be required
  13. Assist with other TRREB special events, including on-site assistance as required
  14. Assist with the administration and coordination of TRREB’s scholarship program
  15. Assist with the administration and coordination of TRREB’s charitable and sponsorship programs and requests
  16. Establish and maintain up-to-date records of all TRREB charitable works and web pages
  17. Perform research and gather information on specific issues as directed
  18. Order and stock office supplies for the department as necessary
  19. Perform other duties as assigned from time to time

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and they will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their immediate supervisor.

 

REQUIREMENTS

Education:

  • Post-secondary diploma or degree in Business or Office Administration.

Experience:

  • A minimum of three to five years’ experience as an administrative assistant or similar administrative role
  • High proficiency in Microsoft applications, particularly PowerPoint, Word, Excel, Access and Adobe Acrobat are essential, as well as comfort using the internet as a research tool
  • Excellent communication and interpersonal skills are essential
  • Flexibility to work in a fast-paced environment where attention to detail is required and work must be highly accurate
  • Ability to prioritize requests, manage multiple tasks and handle rush situations
  • A dedicated and flexible team player with a high energy level, solid organizational and time management skills
  • Organizational and time management skills must be excellent in order to coordinate and track schedules, projects and activities
  • Professionalism, tact with a high regard for confidentiality are required to effectively interact with all levels of the organization

SPECIAL WORKING CONDITIONS

  • Occasional working attendance at company functions and special events held outside of regular hours is required
  • Exposed to sensitive information and thus must ensure that confidential information and/or materials are properly stored and secured

Application Details

To apply for this position, please submit your cover letter and resume to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
via fax: (416) 443-8134

Note: Please include "Administrative Assistant" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

 

TRREB is currently seeking a Full Stack Application/Database Developer to fill a full-time, permanent position within the Information Services department. The successful candidate will report directly to the Senior Manager, Application Architecture and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Full-Stack Application/Database Developer will be involved in all aspects of TRREB applications architecture, from the core infrastructure (hardware and operating systems) and back-end (databases and file systems), to the custom front-end (load balancers and application/web servers).

The incumbent is responsible for analysing, designing, developing, documenting, implementing and supporting TRREB's web and client-server applications as well as all databases. For this purpose, the incumbent will be required to work collaboratively with various internal departments and third-party service providers.

In this role, outstanding judgement as well as strong interpersonal and communication skills are required to support end users and interact with third-party service providers. Furthermore, the ability to manage multiple initiatives and support requests concurrently, as well as quickly resolve user issues and effectively monitor system stability and performance to prevent delays and outages is a must.

PRINCIPAL DUTIES

  1. Manage internal applications/middleware and their SQL Server databases, ensuring optimal system responsiveness.
  2. Work with third-party service providers, communicating the organization's requirements and ensuring appropriate technical action for various out-sourced solutions, including but not limited to Ecommerce, Unified Search, Learning Management System, Membership Management solution, etc.
  3. Provide guidance in application development and management as well as database administration to team members.
  4. Prepare application/system specifications for design, development and implementation of new applications as well as changes to existing applications/middleware.
  5. Analyze, design, develop, evaluate, rewrite and maintain applications/programs specific to user requirements, including the Sage ERP middleware and related financial systems.
  6. Design and develop APIs and mobile Apps.
  7. Prepare written instructions to guide technical/operating personnel during production runs and work with them on solving technical problems.
  8. Administer all TRREB databases as well as design, implement and administer a comprehensive strategy for data backup of all systems and databases.
  9. Create technical documents and manuals relating to application architecture, development, integration processes and testing procedures for all applications developed, including details outlining the implementation and maintenance of applications as well as guidelines and standards that should be adhered to in order to successfully run the applications in a production environment.
  10. Maintain a strong knowledge of the organization's policies and operations, in order to better understand the business needs of TRREB members and staff.
  11. Keep abreast of developments in web applications, programming languages and industry best practices.
  12. Assist with other TRREB special events, including on-site assistance as required.
  13. Perform other duties and special projects assigned from time to time.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and they will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their immediate supervisor.

 

REQUIREMENTS

Education:

  • A degree in Computer Science or related discipline.

Experience:

  • 8 - 10 years' hands-on experience in the complete life cycle of software/ application development in a web-based enterprise environment;
  • Demonstrated proficiency in various programming languages (Java, .Net, C#, C/C++, Python, PHP, Swift, JavaScript, jQuery, etc.);
  • Experience in web frameworks/technologies, such as AJAX, RESTful services, JSON, DOM and Git/GitLab;
  • Extensive hands-on experience in developing Joomla applications and in various related plug-ins used for Joomla as well as other content management systems;
  • Excellent knowledge of HTML / HTML5 / CSS / CSS3/ES6/Node JS, and responsive web design;
  • Excellent organizational and time management skills coupled with the ability to multi-task without compromising productivity or quality are necessary;
  • Demonstrated ability in database and database warehouse design, various database programming languages (VBA, TSQL, etc.) as well as hands-on experience in Microsoft Access, SQL Server and MySQL database administration;
  • Strong technical knowledge of mobile app development, networking (LAN/WAN) and various operating systems, including Active Directory,
  • Good knowledge of leveraging the best SEO practices for websites;
  • Excellent understanding of various Cloud technologies, such as AWS, Azure, Google, etc.;
  • Good knowledge of RETS (Real Estate Transaction Standard) and RESO (Real Estate Standards Organization) standards is an asset;
  • Strong communication, facilitation and collaboration skills;
  • Demonstrated ability to work effectively in a fast-paced, high volume, deadline-driven environment;

SPECIAL WORKING CONDITIONS

  • Occasional overtime may be required for special projects, system maintenance or to meet implementation deadlines throughout the year; therefore, after hours or weekend work may be required.
  • A considerable amount of time will be spent working with computers.
  • This position will be exposed to highly confidential material and/or information. Every effort must be made to ensure that sensitive information and/or materials that are critical in nature are properly stored and secured.
  • A reliable vehicle and valid Ontario driver's license are required for occasional travel to TRREB's satellite offices within the GTA.
  • Must carry a cell phone.

Application Details

To apply for this position, please submit your cover letter and resume to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
via fax: (416) 443-8134

Note: Please include "Full Stack Application" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

YOUR EXCITING CAREER AWAITS YOU AT THE TORONTO REAL ESTATE BOARD.

TREB is currently seeking a Data Integrity Service Coordinator to fill a permanent, full-time position within the MLS® Services department. The successful candidate will report directly to the Manager, MLS® Services and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Data Integrity Service Coordinator is responsible for the ongoing monitoring of the MLS® system, ensuring compliance with the Toronto Regional Real Estate Board's (TRREB) generally accepted operational and administrative practices as outlined in the Data Integrity Service (DIS) Policy.

The incumbent will be required to review the MLS® data, applying various rules, policies and laws and take corrective actions in instances of noncompliance.

A strong knowledge of data requirements is paramount to ensure that the MLS® data conforms to the proper data standards. A thorough understanding of TRREB's MLS® Rules and Policies, Procedures and Operations and the fundamentals of real estate, the Real Estate and Business Brokers Act, 2002 (REBBA 2002), the Real Estate Council of Ontario (RECO) Code of Ethics, Competition Compliance for REALTORS® and any other legislation or industry requirements is required.

Additionally, this role requires an experienced professional with strong interpersonal and communication skills who can tactfully deal with inquiries from Members and the public.

PRINCIPAL DUTIES

  1. Verify non-compliance issues identified through the use of automated listing data analysis software and received through the TRREB Data Integrity Service (DIS) email, reviewing suggested breaches with consideration to all rules to determine the appropriate rule application and/or redirection to other internal departments or outside agencies
  2. Prepare and issue DIS notifications, in accordance with Policy, highlighting the rule breach and compliance deadline
  3. Maintain the DIS database, keeping it up to date with information related to DIS notices, including historic changes to the file and action taken
  4. Respond to queries regarding DIS notifications to help Members better understand the MLS® Rules and Policies, specifically those noted within the DIS Policy
  5. Ensure continual and timely follow up of the DIS correspondence as required by Policy
  6. Follow through with complaint memos to the Professional Standards Department for those Members who have not met compliance
  7. Collaborate with the Information Services Department to maintain and continuously improve the DIS Database and iCheck Software
  8. Respond to Members' inquiries regarding all aspects of real estate standards, MLS® Rules, Policies and Forms, directing them to the appropriate outside agencies when required (i.e. REBBA 2002, Privacy Commissioner, Municipality Sign bylaw, CRTC, FINTRAC, Landlord and Tenant Board, etc.)
  9. Provide support, assistance and resolve Member issues and concerns regarding interboard listings, photos, electronic forms, MLS® listings, MLS® Rules and Policies and other related topics when required
  10. Respond to general inquiries from the public on real estate matters and direct them to the appropriate outside agencies where they can get answers to their questions
  11. Act as a Case Presenter for Professional Standards Hearings, and conduct research in support of the complaint
  12. Assist with maintaining an up-to-date training manual outlining data compliance procedures, non-compliance measures and any other requirements of the position
  13. Maintain stock of office supplies and place orders as required
  14. Assist with TRREB special events, including on-site assistance at events as required
  15. Perform other duties as assigned from time to time

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and they will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their immediate supervisor.

REQUIREMENTS

Education:

  • College diploma in business or related discipline

Experience:

  • 3 years' experience in an office environment is preferred; real estate experience would be an asset
  • Superior verbal and written communication skills with an emphasis on excellent customer service and interpersonal skills
  • Ability to exercise tact and professionalism at all times
  • Excellent organizational and time management skills
  • Proficiency in MS Office Suite
  • Proficiency in the use of electronic forms and signature applications
  • Knowledge and appreciation of all aspects of organized real estate and the industry regulatory bodies including TRREB, OREA and CREA, as well as a thorough understanding of the RECO requirements including REBBA 2002 and other legislation as it applies.

SPECIAL WORKING CONDITIONS

  • Occasional overtime may be required

Application Details

To apply for this position, please submit your cover letter and resume to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
via fax: (416) 443-8134

Note: Please include "Data Integrity Service Coordinator" in the subject line.

As an employer committed to the principles of employment equity, we encourage applications from women, Aboriginal peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.